Overview
There is a lot of extra information required when completing an international shipment. This information resides in the item record in QuickBooks. You can also set up default values to use in case the item record doesn't have the necessary information. Each piece of international shipping information should have its own custom field in the item listing in QuickBooks. For more information, please see:
Set Up Custom Item Fields in QuickBooks. Once the custom fields are set up, they must be added to the transaction that OzLINK is working with. For example, if you are using an invoice, you must add the custom item fields to your invoice form so that OzLINK can access the information.
If any of these pieces of information have a blank default value and an empty QuickBooks field, then nothing will be sent to the carrier for that setting. You may be required to manually enter that missing information in the carrier software before your packages can be shipped.
OzLINK automatically decides which line items on a transaction should be included in the international documentation. OzLINK will include any line that has all the following:
If there are any lines missing a piece of this information (for example a line that only has a description) then OzLINK won't move that information into the international shipping documentation. You can adjust any necessary details in your carrier software after OzLINK has moved the information but before you have processed the shipment.
The main international settings window is used to match each piece of international information to the correct field in QuickBooks. To set up the default values for this information, click on the
Set Defaults button, and refer to
International Defaults.
NOTE: You must select "Send international line item commodity data to UPS WorldShip" in the
main QuickBooks settings area if you would like OzLINK to automatically move your item information to the international section of WorldShip. If that option is not checked, then these settings will have no effect.
NOTE: To access this window, first open the Settings menu in OzLINK for UPS, then click Shipping. Make sure a desktop version of QuickBooks is selected as your information source. Click Configure Business Rules. In the new settings window that opens, click the Advanced menu, then click International.
 Unit of Measure
When shipping internationally, you can provide the unit of measure for each item you are shipping. (Examples: Kilogram, Each/Number, Square Yard. Please refer to your carrier documentation for acceptable units.) This information is moved from QuickBooks to the customs documentation section of your carrier software. You can set a default value in the International Defaults settings (useful if your products use the same unit of measurement) or OzLINK can get the information from a custom item field in QuickBooks. OzLINK will use the value in QuickBooks if it is available, and the default otherwise. For more information, see: Set Up Custom Item Fields in QuickBooks |
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 Schedule B Number
Schedule B numbers are a part of an international standard used to identify types of products. They are used to track importing and exporting. Each of your items has a corresponding Schedule B number. To determine the number, refer to freely available international trade documentation. You can set a default value in the International Defaults settings (useful if you usually ship the same item) or OzLINK can get the information from a custom item field in QuickBooks. OzLINK will use the value in QuickBooks if it is available, and the default otherwise. For more information, see: Set Up Custom Item Fields in QuickBooks |
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 Manufacturer Tariff
The Tariff code is used to track tariffs incurred when shipping goods internationally. Each of your items has a corresponding tariff number. To determine the number, refer to freely available international trade documentation. You can set a default value in the International Defaults settings (useful if you usually ship the same item) or OzLINK can get the information from a custom item field in QuickBooks. OzLINK will use the value in QuickBooks if it is available, and the default otherwise. For more information, see: Set Up Custom Item Fields in QuickBooks |
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 Country of Origin
The country of origin for your items. You can set a default value in the International Defaults settings (useful if your items originate in the same country) or OzLINK can get the information from a custom item field in QuickBooks. OzLINK will use the value in QuickBooks if it is available, and the default otherwise. For more information, see: Set Up Custom Item Fields in QuickBooks |
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 Preference Criterion
Preference Criterion refers to special NAFTA rules. Descriptions can be found in freely available international trade documentation. You can set a default value in the International Defaults settings or OzLINK can get the information from a custom item field in QuickBooks. OzLINK will use the value in QuickBooks if it is available, and the default otherwise. For more information, see: Set Up Custom Item Fields in QuickBooks |
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 Producer
Indicates whether or not you produced the item originally. You can set a default value in the International Defaults settings (useful if your item source is consistant) or OzLINK can get the information from a custom item field in QuickBooks. OzLINK will use the value in QuickBooks if it is available, and the default otherwise. For more information, see: Set Up Custom Item Fields in QuickBooks |
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 Set Defaults
Click this button to open the settings panel for International Defaults. If OzLINK cannot find international details in QuickBooks then it will use these defaults for each item being moved to WorldShip. |
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